Privacy policy

📄 Privacy Policy – Meekiteasy 

Last updated: [02-06-2025]  

1. Who are we 

Meekiteasy is a virtual assistant service provider, specialized in supporting professionals and entrepreneurs with secretarial and administrative tasks. We attach great importance to the protection of your personal data and treat it carefully, securely and confidentially. 

Contact details: 

Meekiteasy 

info@meekiteasy.nl 

Chamber of Commerce number: 97453544 

tel.number: 06-48354722 

2. What personal data do we process? 

Depending on the nature of the collaboration, we may process the following (personal) data: Name, address and contact details, company details (such as Chamber of Commerce number, VAT number) agenda details (appointments, client names – if applicable) content of e-mail communications and instructions, data in documents that you provide for processing,  data of clients or third parties that you entrust to us, IP address (when visiting our website), billing and payment details. When collaborating with healthcare professionals, special personal data may also be processed (such as health data of clients), only on the basis of explicit instructions and with appropriate security measures. 

3. Purposes of data processing 

Meekiteasy processes personal data solely for the following purposes: Carrying out agreed work (such as agenda management, file processing, data entry) Communication about assignments, appointments and reports Financial administration and invoicing Compliance with legal obligations (such as tax retention obligations) Improvement of our services.

4. Legal basis for processing 

We process your data on the basis of: Execution of an agreement Consent (for example, when you provide personal data of third parties) Legal obligation (such as retention periods for administration) Legitimate interest (for example, for improving the services).

5. Sharing data with third parties

Meekiteasy does not share personal data with third parties, unless this is necessary for the execution of the assignment or to comply with a legal obligation. This includes:
Bookkeeper or accountant (only administrative data)
Software suppliers (such as cloud storage or planning tools)
Care systems or portals (if applicable and at your request)
We conclude processing agreements with all third parties who have access to data, in accordance with the GDPR.

6. Security of personal data

Meekiteasy takes appropriate technical and organizational measures to protect data against loss, unauthorized access or misuse. Examples of this:
Secure storage (with encryption and password management)
Use of two-step verification where possible
Regular backups
No processing of data via unsecured networks or unauthorized devices

7. Retention period

Personal data will not be stored longer than necessary for the purposes for which they were collected.
Administrative data: 7 years (according to tax legislation)
Other data: up to 3 months after termination of the collaboration, unless otherwise agreed

8. Rights of data subjects

You have the right to:
Request access to your personal data
Request correction or deletion of data
Object to data processing Withdraw
your consent
Request data portability

Send your request to: info@meekiteasy.nl

9. Cookies and website usage

The Meekiteasy website only uses functional cookies to ensure the site works properly. We do not use tracking cookies, analytics, or advertisements.

10. Questions or complaints

Do you have any questions about this privacy policy or do you believe we are not handling your data carefully? Please contact us at info@meekiteasy.nl . You also have the right to file a complaint with the Dutch Data Protection Authority via www.autoriteitpersoonsgegevens.nl.